UPDATE January 2013
Letter to Superintendents and Principals of Kindergarten to Grade 12 Schools ( 23 KB)
Re: Aboriginal Identity Declaration (AID) in the Education Information System (EIS) - Update
Schools in Manitoba require accurate information about pupils. Personal information is collected from parents about their child. A pupil file is a record or a collection of records respecting a pupil’s personal information, attendance, academic achievement and other related matters.
The information in pupil files is very important for planning and recording achievement. It is used to plan programs for individual students and record a student’s educational progress through their Kindergarten to Grade 12 education.
School boards are responsible for all matters respecting the collection, storage, retrieval and use of information respecting pupils. Access to pupil files and the protection of pupil file information is governed by The Public Schools Act (PSA), the Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA). A person requesting access to a record must make application to the access and privacy coordinator of the school division.
Aboriginal Identity Declaration collects information about the ancestral/cultural background of Aboriginal students. The purpose of this information is to assist schools, school divisions and the Department of Education plan programs to improve student success.
The following questions and answers are based on information received from administrators about the AID.