Aboriginal Identity Declaration
UPDATE January 2013
Letter to Superintendents and Principals of Kindergarten to Grade 12 Schools
( 23 KB)
Re: Aboriginal Identity Declaration (AID) in the Education Information System (EIS) - Update
Schools in Manitoba require accurate information about pupils. Personal information is collected from parents about their child. A pupil file is a record or a collection of records respecting a pupil’s personal information, attendance, academic achievement and other related matters.
The information in pupil files is very important for planning and recording achievement. It is used to plan programs for individual students and record a student’s educational progress through their Kindergarten to Grade 12 education.
School boards are responsible for all matters respecting the collection, storage, retrieval and use of information respecting pupils. Access to pupil files and the protection of pupil file information is governed by The Public Schools Act (PSA), the Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA). A person requesting access to a record must make application to the access and privacy coordinator of the school division.
Aboriginal Identity Declaration collects information about the ancestral/cultural background of Aboriginal students. The purpose of this information is to assist schools, school divisions and the Department of Education plan programs to improve student success.
Questions and Answers for Administrators
The following questions and answers are based on information received from administrators about the AID.
- As an administrator, when should I send the AID information out
to parents requesting this information?
Typically, schools send the AID information out to parents/guardians with the yearly registration packages. In many schools this begins in March for school beginning in September. The data can then be collected through regular EIS data collection practices. It is also recommended that with new kindergarten registrations, the AID information is sent to parents/guardians.
- As an administrator, do I send the AID information out to my Aboriginal
No. The AID information must be sent to all parents/guardians. A person’s ancestral/cultural identity should not be assumed.
- I’ve received a blank
form back from a parent, do I fill out the form for them?
No. You cannot fill the information out for the parent/guardian, as this violates their legal rights. The information can only be declared voluntarily by the parent/guardian. If you do receive a blank form, you must leave the fields in EIS blank.
- Can I download the form and other information that
we send to parents off the Web?
- I’ve had requests from
parents and some associations about sharing the data we collect.
Can we share this information?
The information the school collects is protected by privacy legislation. Please contact the privacy coordinator in your school division for more information about what can be shared.