a hand holding gearsProvincial Student Information System

Initiate scoping for a new provincial student information system.

What's New

The department worked with the Province’s Digital and Technology Solutions Division to finalize the proposed architecture design and technology requirements to continue the procurement request process for vendor selection.

The department established a stakeholder steering committee to help provide feedback and advice on operations and implementation throughout the project phases. The SIS Steering Committee is comprised of representatives from the following education stakeholder organizations:

  • Manitoba Association of School Superintendents (MASS)
  • Division scolaire franco-manitobaine (DSFM)
  • Manitoba Association of School Business Officials (MASBO)
  • Manitoba Association of Educational Technical Leaders (MAETL)
  • Manitoba First Nations Education Resource Centre (MFNERC)
  • Manitoba Federation of Independent Schools (MFIS)
  • Student Services Administrators’ Association of Manitoba (SSAAM)
  • Digital and Technology Solutions (DTS)
  • Manitoba Education and Early Childhood Learning (MEECL)
  • Manitoba Education Research and Learning Information Networks (MERLIN)

The SIS Steering Committee will be in place for approximately two years.

The Commitment

The Student Information System will consolidate the school division’s K to 12 School Information System (SIS) and the department’s legacy Education Information System (ESI) to create one system to manage student information and school information. This modern, integrated SIS will ‘put students at the centre’ by providing timely and consistent access to student information and data, such as student registration and student attendance. The SIS will improve business processes, and improve collaboration and evidence-based informed decision-making between the department and school divisions.

The following items are examples of what will be enhanced with the new SIS:

  • student information management
  • gradebook/report card management
  • timetable management
  • program/curriculum management
  • student and parent portal
  • attendance management
  • analysis and reporting

What This Means for Manitobans

A Provincial Student Information System will have a number of benefits for families, including easy access to timely information about:

  • class schedules
  • their child’s progress in their schoolwork
  • report cards
  • school activities

The system will benefit school divisions as well. For example, school divisions will be able to access a student’s previous information from their old school division within a secure, confidential system. The school divisions will also have better access to information, improved data accuracy, collection and processing, faster response time and simplified workflows.

What We've Done

In September 2021, the government of Manitoba began the process of scoping for a provincial student information system for public schools. An essential part of the scoping exercise involved consultations with school divisions, administrators, and educators who use the system daily.

In 2022, twenty-one scoping sessions were held with external stakeholders representing 37 school divisions, Manitoba Association of Educational Technology Leaders, and Manitoba Association of School Business Officials. Stakeholders identified 425 business requirements. An additional 13 scoping sessions were held with Manitoba Education and Early Childhood Learning department staff, and approximately 250 additional department-specific business requirements were identified.

All collected requirements have been captured, analyzed, and synthesized, and a future state business model has been completed. A thorough review of the current state of the Education Information System has also been performed.

In late October 2022, the department held sessions with external stakeholders to validate the business model and to review business requirements.

The department worked with the Province’s Digital and Technology Solutions to begin the development of a Request for Proposal (RFP) to hire a vendor to develop the detailed implementation and operational plans.

Next Steps:

  • Posting of the Request for Proposals is planned to occur in March 2023.
  • The SIS Steering Committee will commence their work in March 2023.
  • The vendor award will occur in fall 2023.
  • The project team will continue its implementation planning, using a phased approach.

Advisory Bodies: Student Information System Steering Committee