a hand holding gearsProvincial Student Information System

Initiate scoping for a new provincial student information system.

What's New

An interim review team, made up of school division representatives, was established to assist the department and the Province’s Digital and Technology Solutions Division (DTS) with the development of a tender document. A request for proposal (RFP) has been posted on the public tendering system, MERX.

The Commitment

The provincial SIS will provide timely access to student information to help inform Manitoba’s education system as a foundational student, parent, teacher, and program management system. In addition to being included in Manitoba’s K to 12 Education Action Plan, a provincial SIS was recommended by the Commission on K to 12 Education and also responds to recommendations from the Manitoba Advocate for Children and Youth and the Auditor General of Manitoba.

The system will consolidate the school division’s information systems and the department’s legacy Education Information System (EIS) to create one system to manage student information and school information. The SIS will improve business processes, collaboration, and evidence-based, informed decision making between the department and school divisions.

What This Means for Manitobans

This new, integrated SIS will “put students at the centre” by providing timely and consistent access to student information and data, such as student registration and student attendance. The system will have a number of other benefits for families, including easy access to timely information about

  • class schedules
  • their child’s progress in their schoolwork
  • report cards
  • school activities

The system will benefit school divisions as well. For example, school divisions will be able to access a student’s previous information from their old school division within a secure, confidential system. The school divisions will also have better access to information, faster response times, simplified workflows, and improved data accuracy, collection, and processing.

The following items are examples of other enhancements:

  • student information management
  • gradebook/report card management
  • timetable management
  • program/curriculum management

What We've Done

Numerous scoping sessions were held throughout 2021 and 2022 with department staff and external stakeholders, including representatives from all 37 school divisions, Manitoba Association of School Business Officials, and Manitoba Association of Education Technology Leaders. The sessions identified more than 600 specific business requirements.

The department collected, analyzed, and synthesized requirements of the current internal Education Information System. Staff validated the business model and business requirements with external stakeholders in October 2022.

The department also worked with the provincial Department of Consumer Protection and Government Services, incorporating input from sector stakeholders, to finalize the proposed architecture design and technology requirements to guide the procurement process.

A time-limited stakeholder steering committee was established in March 2023 to provide feedback and advice on operations and implementation throughout the project phases.

Next Steps:

  • Support the RFP procurement process, including responding to vendor questions and supporting the evaluation process.
  • Continue engaging stakeholders (e.g., school divisions) with process and data mapping, and explore opportunities for standardizations.
  • Work with school divisions to incorporate their requirements and ensure the provincial SIS supports their needs.
  • Continue to collaborate with the Steering Committee to guide the implementation and operation of the system.
  • Launch the first wave of implementation in 2024.

Advisory Bodies: Student Information System Steering Committee

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