Manitoba Education

ISO School Facilitator Roles and Responsibilities

(Printer Friendly Version) ISO School Facilitator Roles and Responsibilities ( 26 KB)

Schools that register students for Independent Study Option (ISO) courses usually appoint an ISO School Facilitator to act as a liaison between the student, the school, and the Distance Learning Unit (DLU).

New ISO School Facilitators must provide their contact information to the ISO Consultant. This initial communication must take place so the ISO Consultant can offer on-going support throughout the school year.

ISO School Facilitator Expectations:

• Reviews students ISO registration/application form and ensures that the payment is submitted; the ISO Facilitator or School Principal and Parent/Guardian must sign for approval.

• Ensures the students have the required supplies and textbooks:
• Resource packages are supplied and some textbooks/supplies may be purchased from the DLU.
• Textbooks/Resources with the abbreviation MTTB beside it are purchased from the Manitoba Textbook Bureau.

• Administers and supervises the ISO tests/exams; if the ISO School Facilitator is unable to supervise, arrangements must be made to ensure there is a teacher in the room. Return written or unwritten tests/exams to the DLU.

• Orders exams and exam rewrites on behalf of students using the School Exam Request and Exam Rewrite Request Form. This form must be emailed, mailed or faxed into the DLU office at least 4 weeks in advance. The ISO Facilitator must ensure that the student’s exam rewrite fee is forwarded as well.

• Sends a request to distance.learning@gov.mb.ca to receive monthly/quarterly progress reports.

• Photocopies(maintain 1 copy for school record keeping) and submits all assignments, projects, or essays on behalf of the students to the DLU.

• Approves students to send work electronically to their tutor/markers. This option is not appropriate for some subject areas and permission to submit assignments electronically is at the discretion of the tutor/marker (courses/tutor markers that allow e-mailed assignments are noted in the course descriptions section on the DLU website).

• Ensures students that are approved to send assignments electronically follow the instructions for e-mailing assignments; the ISO Facilitator must ensure that students copy him/her on assignments that are submitted/received electronically to the tutor/marker for tracking purposes.

• Reviews incomplete/unmarked assignments that are returned to the school; offers support/guidance to ensure the assignment is re-done and re-submitted. Plagiarized assignments will be handled according to the school's plagiarism policy.

• Completes and submits withdrawal form that must include the ISO School Facilitator, Parent/Guardian and student signatures.

• Completes and submits the School Reporting Student Registration Change form (suspended,school transfer, medical leave, no longer attending, graduated, etc.).

• Contacts the DLU on the students behalf, regarding:
• Replacement material, course transfers, letters of enrolment, statement of standing, transcripts, course reregistrations, etc.

• Monitors student progress:
• Communicates June and December course/exam deadlines to Grad Students.
• Schedules regular meetings with student(s) to review  progress reports.
• Reviews assignments/exams before mailing to the DLU office.
• Assists with scheduling and planning to ensure courses are completed on time.
• Communicates progress to Parent(s)/ Guardian(s).
• Records ISO marks on school issued transcripts.

Please be advised that individual schools may offer more or less support services to
Independent Study Option students. These are recommended guidelines.

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School Contacts

The Distance Learning Unit sends periodic updates, via email, about Distance Learning Options Independent Study Option (ISO), Teacher Mediated Option (TMO) and Web-Based Courses (WBC) throughout the year. We also use the contact information to communicate about the progress of students that are enrolled in ISO or TMO courses. To ensure that you are receiving our most current information please complete the School Facilitator Contact Information Form.

School Facilitator Contact Information Form ( 71 KB)

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Emailing of Assignments/Unsupervised Tests for Electronic Marking

Students who have access to the Internet are being informed that they may submit assignments electronically if this has been arranged in advance with their tutor/marker and school ISO Facilitator.

As a school ISO Facilitator, you will be asked whether you will allow students to send work to their tutor/markers electronically. This option is not appropriate for some subject areas and permission to submit assignments electronically is at the discretion of the tutor/marker.

If you choose to allow students from your school to forward assignments electronically, (if it is allowed by the tutor/marker) it could expedite the marking process, and it would also reduce mailing costs for students or schools who currently send ISO materials by mail.

Student Instructions for Emailing Assignments ( 25 KB)
School Facilitator Instructions for Emailing Assignments ( 14 KB)

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